The following are the steps, requirements, and conditions in obtaining a Special Event Encroachment Permit. Encroachment Permits shall be made at least ninety (90) days prior to the proposed event for a special event encroachment permit.

Applications for events which only affect the residents who consent in writing to a road restriction or closure, such as a block party in a cul-de-sac, shall be made thirty (30) days prior to the proposed event. Applications for events which involve multiple jurisdictions, or which require road closures, shall be submitted one hundred twenty (120) days prior to the proposed event.

**Advance warning signs and traffic control devices for all road closures or restrictions of County highway. Such signs and devices shall conform to the CALTRANS Manual of Traffic Controls.

Application:

Permittee shall fill out an Encroachment Permit application signed and date theapplication and submit signed original to County of Monterey County Housing & Community Development. The application is located here. Online Submittals can bemade at: https://aca-prod.accela.com/MONTEREY/Default.aspx

Summary of Events:

Submit a Summary of Events to include the location, time, of duration, dates,approximate number of participants, routes. Information on the number and kind of eventparticipants, including vehicle types, and, where applicable, support facilities and spectator facilities.

Site Plan including:

• Location(s) of all uses of public property and public right of way
• Locations(s) and dimensions of any structures to be used for the event, including buildings, and climbing structures
• Location(s) and dimensions of any tents or canopies
• Location(s) and dimensions of any grandstands, bleachers, or folding or telescoping seating
• Locations(s) and type of cooking equipment, cooking areas, and food booths
• Location(s) of sound equipment, temporary heating system, or other electrical equipment
• Location(s) of decoration, banners, or other advertisement at the event site
• Location(s) of all trash and recycling receptacles
• Location(s) of any signs to be placed, both directional and advertising the event
• Location(s) of all street closures, including location and number of barricades and signs
• Location(s) of all display areas, play areas, judging areas, staging areas, and seating areas
• Location(s) of any portable toilets and/or hand-washing sinks
• Location(s) of any storm drains and vendors

Parking Plan including the following information:

• Plans to notify adjacent property owners about the event
• Plans to notify residents and/or businesses impacted by this event
• Information on parking lots you would like to use, including whether they are public or private and how many spaces each include
• Adequate disabled parking
• Adequate publicity and signage to direct event attendees to available parking
• Other efforts to provide shuttle services to and from the event site, and/or to provide information on alternative transportation

Traffic Control/Detour Plan including the following:

• All streets (including cross streets) which will be closed or otherwise impacted
• Location of traffic routing and control devices (barricades, cones, etc.)
• Directional arrows showing the detour route around the event
• Location(s) of signs directing detoured traffic
• If a parade is involved, please also include:
  • Staging area
  • Judging area
  • Ending area
  • Location of bleachers, grandstands, or related structures
  • Directional arrows showing the exact route of the parade

Certificate of Liability Insurance:

• Comprehensive general liability, including but not limited to premises, personal injuries, products, and completed operations for combined single limit of not less than one million dollars ($1,000,000.00) per occurrence.
• Comprehensive automobile liability, including but not limited to property damage, bodily injury and personal injuries for combined single limit of not less than one million dollars ($1,000,000.00) per occurrence.
• Liability policies shall provide an endorsement naming the County of Monterey, its officers, agents and employees as additional insureds and shall provide thirty (30) days’ notice to the County of Monterey in advance of cancellations, reductions in limits, or non-renewal of said policies.
• Liability policies shall be endorsed to provide that such insurance is primary to any insurance or self-insurance maintained by the County and that no insurance of the additional insureds shall be called upon to contribute to a loss covered by permittee's insurance.
• Certified copies of policies must be filed with the County Public Works Director five working days prior to the issuance of the permit. The insurance carried must be with established and reputable
• companies admitted to transact insurance business in the State of California and acceptable to the County.
• Acceptance or approval of insurance shall in no way modify or change the Indemnity and Hold Harmless Clauses in this agreement, which shall continue in full force and effect.

Law Enforcement Contract: CHP contract for Traffic Control and/or approval from the County Sherriff’s Department (if applicable).

Medical Services Contract & Medical Plan: Contract or Letter from AMR and/or Fire Departments providing emergency services. Complete County of Monterey Special Event Medical Plan with Monterey County EMS Agency. (if applicable).

Waiver: Each applicant for a special event encroachment permit shall secure a release and waiver of liability from each person participating in the special event within the right of way or street area. The form of the release and waiver of liability shall be subject to the approval of County Counsel.

Notification: The permittee shall be responsible for coordinating access for adjacent property owners and residents during the special event as follows:

• For a restriction of the use of County highway, not amounting to a road closure, the permittee shall submit to County for approval, at least thirty-five (35) days prior to the event, a notification letter for the residents unless all residents have given their consent in writing. This letter must identify the nature, date, and times of the restriction and the correct procedure for accessing their property. Upon approval of the letter by the Public Works Director, the permittee shall distribute, at least thirty (30) days prior to the event, the letter to each resident who will be affected by the restriction of use. The letter shall state that the resident has only five working days from the date of distribution to appeal the grant of the special permit.
• If more than one hundred (100) residents are entitled to notice, then the notice may be made by posting a notice pursuant to regulations established by the Public Works Director. If notice is given by posting, the posted notice must state that the resident has only fifteen (15) working days from the date of posting of the notice to appeal the grant of the special permit to the Public Works Director.
• For a road closure, the permittee must give the foregoing notice and supply a signed consent letter from each adjacent resident signifying his or her accord with the road closure at least thirty (30) days prior to the special event. If, after diligent effort, the permittee is unable to procure a signature from every resident, the County may deny the permit, or may still authorize the road closure in recognition of public benefit from the closure.
• The permittee shall also provide, prior to being issued a special events permit, evidence from local agencies involved in, or impacted by, the event that each such local agency concurs in holding the event and accepts the impacts on its jurisdiction. No special event permit will be issued without this concurrence. Concurrence in the form of a letter signed by a responsible official of the local agency is the preferable form of evidence of concurrence.

Article XIX – Building Services Housing & Community Development Department Fee Schedule (Per Resolution No. 23-145, adopted August 22, 2023 by the County of Monterey Board of Supervisors).

• Encroachment - Administrative Fee $355
• Special Event Construction and/or Encroachment Permit Submitted < 60 Days Prior to Event 4 1.5 x Plan Review or base Fee.
• Special Event Construction and/or Encroachment Permit Submitted < 30 Days Prior to Event 4 Double Plan Review or base Fee.

• General Encroachment Permit - Minor  $390 base fee + necessary number of inspections/reinspections
  • Minor special event up to one-hundred-ninety-nine (199) daily participants
  • Minor road usage or road closure less than one (1) day (includes filming-photography)

• General Encroachment Permit – Major $1,072.50 base fee + necessary number of inspections/reinspections
  • Major special event two hundred (200) or more daily participants
  • Major road usage or road closure more than one (1) day (includes filming-photography)