Definitions and Acronyms
A
Agency: A public agency, or other authorized user organization, including, but not limited to, a general government agency (local, state, or federal), its authorized employees and personnel (paid or volunteer), participating in and using the System under this Agreement. The Parties understand and agree that each Party may have one or more Agencies of public safety radio communications services pursuant to this Agreement.
Agreement: This Agreement that establishes NGEN and sets 1) the terms and conditions by which the system will be governed, managed, operated and 2) modified by the Parties signing the Agreement and 3) which sets forth the terms and conditions under which the System provides services to the agencies and 4) the agency’s responsibilities while operating on the System.
C
Capital Fee: Charges to fund capital replacement, upgrades, and system enhancements. This fee will be based on the NGEN Capital Budget.
Cost Allocation: The methodology used to apply the True-up process to agency specific billing. The cost allocation methodology is defined in Section 13 of this Agreement.
County: Monterey County, which has multiple roles relevant to the System and the Agreement: These include, administration, budget and finance, provider of services, and recipient of services.
County Board of Supervisors: The Board of Supervisors for Monterey County, pursuant to Government Code section 25000, is the governing body for Monterey County. It has final authority regarding all aspects of the System, including budget, for delivery of countywide public safety radio communications services.
D
Department of Emergency Management (DEM): A department of the County of Monterey coordinates emergency preparedness, response and recovery functions and responsibilities. As part of its planning responsibilities, DEM is the lead entity for the development and maintenance of the Tactical Interoperability Communications Plan. The Director of Emergency Management is responsible for day to day administrative and operational activities of DEM and acts as the Monterey County Interoperability Coordinator.
E
Emergency Communications Department (ECD): A Monterey County department that provides dispatch and call-taking services through the 9-1-1 Services Agreement; manages agency billing of NGEN Operation & Maintenance (O&M) fees, debt service fees and funds disbursement from the NGEN Debt Service Fund and the O&M Fund.
F
Fiscal Year (FY): A “Fiscal Year” is defined as the Fiscal Year for the County of Monterey from July 1 of each year through June 30 of the following year.
I
Information Technology Department (ITD): A Monterey County department that provides, maintains, and operates information technology and communications services to County of Monterey.
M
Monterey County Interoperability Committee: Tasked with providing recommendations to the NGEN Boards regarding governance, operational protocol, technical solutions, and the training needed to implement the Tactical Interoperable Communications Plan (TICP). The NGEN Boards, through the Monterey County Interoperability Coordinator, or their designee, shall coordinate all governance for the development and implementation of this TICP. Membership includes representatives from Member Agencies who participate in meetings, working groups, planning, training, and implementation as necessary.
Monterey County Interoperability Coordinator: Coordinates with the NGEN Boards as applicable to establish the Monterey County Interoperability Committee and any necessary working groups, adopt solutions and plans for interoperability, establish training requirements in support of the Tactical Interoperable Communications Plan (TICP), and execute necessary Memoranda of Understanding and Share Agreements for interoperable communications.
Monterey County Operational Area (MCOA): The MCOA covers 3,771 square miles with a population of over 415,000. The MCOA stretches from Watsonville in the north to Parkfield in the South, including the Salinas Valley, the Big Sur coastline, and the Monterey Peninsula and is contiguous with the boundaries of the County.
N
New Party: An agency that intends to enter into an Agreement with the Parties and that has not paid either a buy-in fee, or the debt service fee used to construct the System.
NGEN Boards: The NGEN Boards are the NGEN Executive Board, and the NGEN Operations Board whose responsibilities are specified in this Agreement.
NGEN Executive Board: The NGEN Executive Board is comprised of certain executives of the Parties and represents the Parties as specified in this Agreement.
NGEN Operations Board: The NGEN Operations Board is comprised of certain Executive Directors and/or Chiefs of the law enforcement and fire protection agencies receiving services as specified in this Agreement.
Operations and Maintenance (O&M): The functions, duties and labor associated with the daily operations and normal repairs, replacement of parts and structural components, and other activities needed to preserve the System so that it continues to provide acceptable services.
O
O&M Fee: Charges applied to Parties of the System to recover the cost of O&M. This fee will be based on the NGEN O&M Budget.
P
Parties: The County and the Cities, Fire Districts, and other organizations that are signatory to this Agreement.
Project 25 (P25): A digital radio standard that defines interfaces between various components of Land Mobile Radio (LMR) systems. The P25 standard is a joint effort of the National Association of State Telecommunications Directors and the Association of Public-Safety Communications Officials.
R
Radio Manager: The Information Technology Department Radio Manager represents the NGEN Operations Board interests and makes decisions on issues related to the day-to-day operation of the system and any urgent or emergency system operational or repair decisions. In coordination with the NGEN Operations Board, the Radio Manager recommends, develops, applies, and enforces policies, procedures, contracts, organizations, and agreements that provide the service levels as defined in the NGEN Service Level Agreement, Exhibit B to this Agreement.
S
Service Level Agreement (SLA): Outlines the obligations in connection with O&M of the System. The performance metrics contained in the SLA, Exhibit B to this Agreement, describe the maintenance standards for the NGEN system infrastructure.
Subscriber Equipment: Portable, mobile and console equipment that is intended to operate on the NGEN infrastructure for day-to-day radio communications including for intra-agency, inter-agency and cross- jurisdictional interoperability purposes. Subscriber equipment can also include network management terminals, key management facility equipment, gateway and other assets which are determined not to be a burdened cost share.
System: The NGEN Radio Communications System, as established in the Agreement.
T
True-up: True-up is a count for those devices designed to serve an individual Agency exclusively. The true-up process is defined in Section 12 of this Agreement.
AA
AA. Very High Frequency (VHF). Radio frequency spectrum between 150 to 174 Megahertz (MHz).